Administrative Operations Coordinator
Malden
Administrative Operations Coordinator
Full Time • Malden
Benefits:
- Free food & snacks
- Opportunity for advancement
- Paid time off
- Training & development
Salary Range: $50,000–$60,000 annually (based on experience)
Employment Type: Full-Time | W-2
Location: Greater Boston / North Shore
Employment Type: Full-Time | W-2
Location: Greater Boston / North Shore
Help Keep Projects Moving. Support the Team Behind the Build.
Halco is looking for a highly organized and proactive Construction Operations Coordinator to support the day-to-day operations of our residential remodeling and design-build projects.
This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping projects organized, communicates well with both clients and teams, and takes pride in making sure details don’t fall through the cracks.
You’ll play a critical role in supporting our Designers, Project Managers, field teams, vendors, subcontractors, and clients by helping maintain operational flow from project start to completion.
If you’re detail-oriented, adaptable, customer-focused, and enjoy balancing coordination, communication, and problem-solving, we’d love to meet you.
What You’ll Do
· Coordinate material purchasing and order tracking for remodeling projects
· Maintain visibility on delivery schedules, backorders, damaged items, and replacements
· Open and inspect deliveries for accuracy and damage
· Update and maintain Buildertrend schedules and project records
· Prepare and organize project documentation and job files
· Print and distribute project and design packets for subcontractors and field teams
· Coordinate communication between Designers, Project Managers, vendors, subcontractors, and clients
· Assist with showroom support, incoming calls, and customer service communication
· Track warranty materials and replacement items
· Assist with subcontractor onboarding and compliance documentation
· Complete timesheet coordination and reporting for Project Management approval
· Help maintain organization and operational continuity across multiple active projects
What You Bring
· 2+ years of experience in construction coordination, operations, administrative support, purchasing, or customer service preferred
· Experience in residential remodeling, kitchen & bath, cabinetry, or construction environments strongly preferred
· Strong organizational and multitasking skills
· High attention to detail and follow-through
· Professional written and verbal communication skills
· Ability to manage multiple priorities in a fast-paced environment
· Strong customer service mindset
· Proficiency in Microsoft Office and project management software
· Experience with Buildertrend or similar construction management software is a plus
· A proactive, solutions-oriented attitude and willingness to support the team wherever needed
Why Join Halco?
At Halco, we believe strong operations create successful projects. This role is a key part of keeping our projects organized, our teams supported, and our clients informed throughout the remodeling process.
We are a growing company that values accountability, communication, organization, and team collaboration. Team members who demonstrate ownership, consistency, and initiative have opportunities to grow alongside the company.
What You’ll Get
· Competitive salary (W-2 position)
· Stable, year-round work
· One week paid vacation (per company policy)
· Paid holidays (per company policy)
· Structured and supportive team environment
· Opportunity for professional growth within a growing company
· A collaborative workplace focused on professionalism and operational excellence
Our Core Values
At Halco, how we work matters as much as what we build. We operate with:
· Trust and Confidence
· Strong Relationships
· Integrity and Honesty
· Respect and Dignity
· Accountability
· Excellence in Craftsmanship
· Compassion and Understanding
· Faith-informed conduct
Compensation: $50,000.00 - $60,000.00 per year
About Us
Halco Kitchen & Bath delivers intuitive design, quality kitchen and bath cabinetry, hardware, and exceptional customer service to every customer!
Family- owned and operated, Halco Kitchen & Bath of Malden MA, has been a trusted source for kitchen & bath remodeling and distinctive cabinetry and countertops since 1946. Under the current ownership of experienced designer and craftsman, Tim Procopio, Halco has become a trusted and successful kitchen and bath design center for the Greater Boston area.
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